Antelope Valley Hopsital Conference Center

AVH Auditorium / Multi-Purpose Room

  1. System Description
    1. The following is intended to provide an overview of the design concept for Antelope Valley Hospital Auditorium and is not an exhaustive description of the AV Systems. While exact equipment requirements may change during the design development stage of the system goals as described below will remain intact.
    2.  A large AV system can be best described as a breakdown of the AV subsystems that comprise the complete system.  Those subsystems are as follows:
      1. Guest (Physicians) Data Network.
        1. The Guest (Physicians) network shall be a separate local area network with internet access that does not tie into the Antelope Valley Hospital’s local area or wide area networks.
          1. Shall be a 10/100/1000 capable network.
          2. Wireless coverage will cover the entire auditorium, lobby and conference room.
          3. Wired areas will include:
            1. 3 stage floor boxes
            2. 2 floor boxes at the back of the auditorium
            3. Control Room
            4. Conference room, presentation location floor boxes
            5. AV wall input locations
        2. The Physicians Network will not support other system features like live and recorded program streaming.
      2. Video System
        1. In order to provide maximum flexibility the video system shall be a shared resource for the auditorium, the conference room, all overflow functions and will serve as a foundation for any additional future expansion of capabilities within the building.
        2. The video system shall be capable of capture, distribution and recording of HD (High Definition) and computer generated video in a 16:9 format with a native resolution of 1920 x 1080 but compatible with most resolutions up to 1920 x 1200.
        3. Video Sources
          1. Shared Resources
            1. Multi Media Lectern – See Section F for Details
            2. An appliance for internet streaming and streamed input from computers, laptops and hand held devices.
          2. Auditorium
            1. High quality blu ray player capable of playing standard definition DVD’s.  The blu ray player shall have a high end up-converter so that detailed information from the DVD’s are not compromised.  Blu ray player will be located in the control booth
            2. Two permanently mounted PTZ Camera’s
            3. There will be 3 locations on stage and two locations in the back of house capable of input from a computer or any analog device.  There shall be a HDMI input and a VGA style connector input capable of handling RGB signals up to WUXGA (1920×1200), component, composite and S-Video signals with appropriate adapter.  Adapter not included.  At the time of the design it is not anticipated that these signal types will be required.
            4. Hand held / tripod mounted camcorder.  The camcorder shall use the input location at the back of house.
          3. Conference Room
            1. Permanently installed owner furnished PC
            2. There shall be 4 input locations capable of input from a computer or any analog device.  There shall be a HDMI input and a VGA style connector input capable of handling RGB signals up to WUXGA (1920×1200), component, composite and S-Video signals with appropriate adapter.  Adapter not included.  At the time of the design it is not anticipated that these signal types will be required.  One location will be in a floor box located in the room in such a way that it would reside underneath the conference table when the room is used as a conference room the second location will be in a floor box positioned for presentations or lectures.  The other two input locations will be on the side walls opposite each other.
      3. Audio System
        1. In order to provide maximum flexibility the audio system shall be a shared resource for the auditorium, the conference room all overflow functions and will serve as a foundation for any additional future expansion of capabilities within the building.
        2. The audio system shall be able to capture, distribute and record analog audio from either microphone input or other devices capable of playing back audio files
        3. Audio Sources
          1. Shared Resources
            1. Multi Media Lectern – See Section F for Details
            2. A CD player shall be installed in the equipment rack room capable of playing most audio CD.  Additionally the CD player shall have an iPod dock.
            3. An appliance for internet streaming.
          2. Auditorium
            1. The stage area will support 19 wired and 4 wireless microphones.  The majority of the microphones will be surface mount boundary microphones for use during boardroom meetings but the layout and usage, along with the mixture of handheld and lavaliere type microphones will ensure the spaces flexibility in being able to provide speech and sound reinforcement for almost any imaginable use.
            2. It shall be possible to add 2 wired microphone into the system at a back of house location located in a floor boxes directly behind the last row of seats.
            3. The stage area will also support a number of locations capable of line level signal processing so that audio from computers, laptops or any other device capable of playing music can be inserted into the sound system.
            4. The back of house location shall also support line level audio input.
          3. Conference Room
            1. A floor box located in such a way as to be under a table when the room is used as a conference room shall also have the capability for 8 wired microphone inputs
            2. A floor box located in such a way as to serve as a presentation / lecture position shall contain one wired microphone input.
      4. Background Music System
          1. Background music will be available for use prior to any event.  Any of the audio sources described above will be capable of providing background music.
          2. A blu ray disc player will be an available source.  The disc player will be installed in the control room.
      5. Flexible Multi-Media Lectern
        1. The portable lectern shall be capable of functioning in a number of planned locations within both the auditorium and conference room locations.
        2. The system shall automatically detect which location the Multi Media Lectern is being used in and configure the system accordingly
        3. The Multi Media Lectern shall have a high quality large format touch panel capable of displaying both the current program media as well previewing the next media to be displayed. 
          1. When the production system is in use this feature will follow the production system outputs.  When the production system is not in use this touch panel will be able to view what is currently being displayed as well as previewing what is upcoming.  In this mode, a simple “take” button will move what is being previewed to the program display and toggle what was previously on the program display to the preview section.
        4. The following sources shall be available within the Multi Media Lectern:
          1. High quality Blu Ray player capable of playing standard definition DVD’s.  The blu ray player shall have a high end up-converter so that detailed information from the DVD’s are not compromised.
          2. An appliance for streaming media via the internet.
          3. High resolution HD document camera
          4. Owner furnished stationary desktop computer.
          5. Inputs available for presenter laptop or other analog or digital device.
          6. A gooseneck microphone will be permanently attached to the lectern for speech reinforcement.
      6. Auditorium
        1. The Auditorium shall function as a flexible venue for a wide variety of events requiring sound reinforcement and multi-media presentation for conferences, lectures, board meetings and staff town hall meetings.  The audiovisual system will be flexible enough to accommodate the various events and room configurations.
          1. Specific AV requirements of the Auditorium can be seen in terms of a number of subsystems described in detail below.
        2. Sound System
          1. The fixed sound system will be designed to accommodate the following functions: speech reinforcement, program audio playback and ADA compliant hearing assistance.
          2. Loudspeakers
            1. The loudspeaker system consists of a left, center and right cluster of speakers or speaker array located above the stage area.  The left, center and right loudspeakers will consist of a full range cabinets providing coverage over the entire seating area.
            2. The center cluster shall be used to furnish speech reinforcement for a speaker or speakers and shall be tailored for speech intelligibility.  The stereo pair will provide program audio reinforcement for live and prerecorded program material.
            3. These loudspeakers shall consist of full range cabinets providing coverage over the entire seating area.
            4. The loudspeaker system shall be of above average quality and provide a subjective experience of quality and warmth.
            5. Subwoofers will be included in the system to extend the low end frequencies.
          3. While the design of the sound system is primarily for use in the auditorium it shall be possible to listen to audio sources from the Conference Room.
        3. Video Projection
          1. Two fixed video projection screens shall be mounted on the back wall of the stage.  These projection screens shall be as large as possible for maximum viewing capabilities but will be high enough to allow a presenter to walk in front of them without disturbing the projected image.
          2. Two retractable projection screens shall be installed on the sides of the seating area to further enhance the viewing capability of the audience.
          3. The video projectors shall have a 7500 lumen light output capability with a 7500:1 contrast ratio and native resolution of 1920 x 1080.
          4. Video projectors shall me mounted in such a way as to be un-noticeable when not in operation.  This means the projectors may be mounted above the ceiling clouds in such a manner as to not be visible and yet still be accessible for service from a small construction lift or permanently mounted on a video projector lift.
          5. The video projectors shall be able to accept HDMI 1.3a compliant signal as well as being HDCP compliant.
        4. Assistive Listening System
          1. To comply with the 2010 revised regulation of the American Disabilities Act, the sound reinforcement system shall include an infrared hearing assistance system.  This will consist of a wireless system transmitting to a pool of receivers for the audience. 
          2. The ADA specifies that rooms with a seating capacity of between 51 and 200 seats must have 2 receivers plus 1 additional receiver per 25 seats in excess of 50 seats.  Of those receivers 1 out of every 4 must be hearing aid compatible.  It is anticipated that 6 receivers will be required and that 2 of those are to be hearing aid compatible.
        5. Stage Monitoring
          1. The Audio Visual System shall be capable of feeding a stage monitoring system consisting of LCD displays and speakers for those participating in boardroom or town hall meetings or during the question and answer periods of formal lectures.
        6. Presentation System
          1. The presentation system shall be capable of switching between live cameras and recorded and computer generated material.  It is anticipated that the Presentation System will be used during Board Room and Town Hall meetings and this system will require a trained person capable of operating the equipment.
          2. Presentation Switching
            1. The presentations switcher shall be capable of up to 8 inputs:4 SDI and 4 HDMI.
            2. It shall have internal frame synchronizers on all inputs
            3. It shall have separate Program and Preview outputs in both HD SDI and HDMI format.  It shall also have down converted signal capability.
            4. It shall have a Multi View output for monitoring capability.
            5. Software control panel for either Mac OS.X or Windows 7 32 or 64 bit. Requires owner furnished computer or laptop
          3. Live and Recorded Streaming
            1. This application will support Live Streaming/simulating of events, webcasting and Archiving / Video on Demand
            2. Accepts HD (High Definition) video and analog audio
            3. Supports Adobe Flash dynamic and Apple HTTP live, Microsoft Live IIS Smooth Streaming, Adobe Flash H.264, MPEG-4, H.264, H.263 and Microsoft Windows Media (Silverlight), as well as 3GGP/3gpp2, MP4 container support
            4. Ability to brand streams with hospital logo
            5. Requires a Streaming Media Server (not a part of this proposal)
            6. Through the use of scheduling software it shall be possible to webcast and archive events without the presentation switcher.  This will be limited in nature to a single permanently mounted camera and the Multi Media Lectern described in Section F.
      7. Auditorium Applications
        1. Board Room
          1. The Auditorium shall be capable of supporting board room meetings.
            1. It shall be possible to place two tables on the stage, with up to 8 wired microphones per table, in such a way that cabling is not apparent.
            2. Meetings shall be streamed live, webcasted and archived for video on demand and shall require the use of the presentation system
            3. It is anticipated that the multimedia lectern will be used for most board room applications
            4. A wireless microphone shall be available for questions or comments from the audience.
            5. Additionally, attendees at overflow locations shall be able to “signaling in” and, when prompted, allowed to ask questions or make comments.
        2. Town Hall Meeting
          1. The Auditorium shall be capable of supporting Town Hall style meetings
            1. Town hall meetings shall be supported by a number of  wireless microphone capabilities including hand held and lavaliere microphones
            2. Meetings shall be streamed live, webcasted and archived for video on demand
            3. It is anticipated that the multimedia lectern may be used for the display of supporting video content
            4. Wireless microphones shall be available for questions and comments from the audience
            5. Additionally, attendees at overflow locations shall be able to “signal in” and, when prompted, allowed to ask questions or make comments.
        3. Lecture
          1. The flexible multi-media lectern is the main component lectures and the auditorium system will fully support the multi-media lectern.
          2. A wireless lavaliere type microphone shall be available for us by the presenter
          3. A single fixed location camera shall be available for lectures and have programmed presets available from the lectern touch panel
          4. Lectures shall be, at the hospitals discretion,  available for webcasting and archived for video on demand.
          5. Through the use of scheduling software and an intelligent touch panel layout and control system programming it is anticipated that this can be done without the need of a full time system operator through the complete lecture.
        4. Instant Presentation
          1. There shall be three floor boxes on the stage that at any time someone can walk up to and plug in a wired microphone
          2. Simplified control from a touch panel shall allow for the additional use of the front screen projection system for simple audio video input and a wireless hand held or wireless microphone
        5. Press Information System
          1. A mono mix of the program audio shall be distributed and made available to the press who may be covering any event handled within the auditorium.  Exact locations and details shall be finalized during the design development phase of the project.

          Lobby Vide with Digital Signage

        6. Digital Signage
          1. Three displays in the lobby area, when not used for event overflow, shall be capable of displaying upcoming events and other information as deemed important by the Hospital
          2. The digital signage players shall be easy to program and authorized employee’s shall be able to accomplish this from their desk.
      8. Conference Room
          1. The Conference Room shall function as a flexible venue for a wide variety of events requiring sound reinforcement and multi-media presentation for conferences, formal dinners, guest lectures and training.  The audiovisual system will be flexible enough to accommodate the various events and room configurations.
        1. Sound System
          1. The sound system consists of two antonymous sets of loudspeakers; a left and right stereo pair located to the side of a electronic white board and distributed loudspeakers in the ceiling.  The distributed loudspeakers shall be used to furnish speech reinforcement for a speaker and the stereo pair will provide program audio reinforcement for program material.  The left, right loudspeakers shall consist of a full range cabinets providing stereo coverage over the entire seating area.  The ceiling loudspeakers are to be dual concentric loudspeakers tailored for speech.
          2. There will be no subwoofer system for this room
        2. Video Projection
          1. A permanently mounted intelligent white board will be used as the projection screen
          2. A short throw projector shall be mounted in the ceiling.  The native resolution shall be 1280 x 800 and have an aspect ratio of 16:10 with 3000 lumens of brightness.
          3. The projector shall have a HDMI input as well as be serial controllable.
        3. Assistive Listening
          1. To comply with the 2010 revised regulation of the American Disabilities Act, the sound reinforcement system shall include an infrared hearing assistance system.  This will consist of a wireless system transmitting to a pool of receivers for the audience. 
          2. The ADA specifies that rooms with a seating capacity of between 51 and 200 seats must have 2 receivers plus 1 additional receiver per 25 seats in excess of 50 seats.  Of those receivers 1 out of every 4 must be hearing aid compatible.  It is anticipated that 6 receivers will be required and that 2 of those are to be hearing aid compatible.
      9. Conference Room Applications
        1. Conference Room
          1. The conference room shall be capable of supporting 8 microphone inputs and shall have multiple inputs for analog or digital audio / video   This support shall be accomplished via a floor box located beneath the conference table with connections up to the table.
          2. It shall be possible to incorporate the multi-media lectern into the conference as a speaker podium location or additional sources for conference room presentations.
        2. Training Room
          1. It shall be possible to configure the conference room as a training room.
          2. Classroom management software shall be installed on the permanent owner furnished PC allowing any computer to be displayed on the host PC and displayed on the projector.
        3. Flexible Presentation Room
          1. The system shall also support needs within this room for foreseen and unforeseen uses including but not limited to Dinner meetings.  The multimedia lectern shall be used for any audio visual needs and both wired and wireless microphones can be made available alone or in conjunction with the lectern
        4. Auditorium Overflow
          1. This room shall be capable of assisting in any auditorium overflow needs.  All video being shown on projection screens shall additionally be routed to this projector and all audio shall be audible via the speech reinforcement installed in the room unless the room is currently in use for a different purpose
          2. It shall be possible for people to interact with the auditorium during any question and answer phases of the program.
          3. Digital signage and background audio will be available in this room prior to overflow events
      10. Auditorium Lobby Overflow
        1. Sound System
          1. Distributed ceiling loudspeakers shall be used to furnish speech reinforcement and program audio reinforcement.
          2. The ceiling loudspeakers are to be dual concentric loudspeakers tailored for speech.
          3. It shall be possible for people to interact with the auditorium during any question and answer phases of the program.
        2. Lobby Video
          1. Three LCD type displays shall be installed.  These displays shall be used for:
            1. Digital Signage
            2. Display of projected images inside the auditorium
            3. Local AV input for small impromptu gatherings.  These meetings shall use speakers built inside the displays for sound reinforcement.  Control for the impromptu meeting shall be accomplished via a touch panel installed at the rear of the theater.
      11. Remote Overflow
        1. Audio and video shall be provided to the Remote Overflow locations via the Live Streaming application discussed under the presentation system
        2. Each overflow location will have a microphone and be able to interact with the presentations.
        3. A button or other type of device will be used for the remote location to indicate that someone has a question or comment.  Once pressed the button will turn red indicating that the system has received the request.  This request shall show up on the touch screen installed on the Multi Media Lectern.  When the presenter is ready for to take the comment or question he will touch the illuminated area on the touch panel, which in turn will change the button on at the remote location to green, indicating that the remote location can begin.
        4. Prior to the start of the event it shall be possible to stream video from the video signage application and audio from background music.
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